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ACE participants start preparing for their experience from the moment they receive notification of their acceptance. Through program-specific meetings, online modules, and on-campus training sessions with ACE participants at each campus, ACE student-athletes build their skills and broaden their perspectives during preparation. Throughout the pre-departure process, participants receive weekly “Staying on pACE” emails reminding them of what they need to do to prepare.  ACE Ambassadors (ACE alumni leaders) play a pivotal role in preparing ACE participants as well.  As much as possible, the ACE staff take student-athletes’ practice times and competition schedules when planning required spring pre-departure meetings.


Late March

  • Deadline to submit required documents for participation including a copy of a passport valid for 6 months past the end date of your program
  • Sign up for student health appointment


  • pACE (preparing for ACE) pre-departure meeting (all ACE students at each campus are required to attend)
    • Duke: April 2021, exact date/time TBD
    • Stanford: May 2021, exact date/time TBD
  • Program-specific pre-departure meetings
    • Duke
      • March – April 2021, exact dates TBD
    • Stanford
      • April – May 2021, exact dates TBD
  • Online trainings including health and safety, travel, ethical documentation, and working with minors
  • Background check
  • Travel booking
  • Visa applications (if required)